General Data Protection Regulation (GDPR) Complaince
At Thea Meulenberg Casting, we value and protect your privacy. The General Data Protection Regulation (GDPR) was enacted to uphold the privacy rights of individuals across the EU, allowing the use of personal data by third parties only under strict conditions. For example, it must be clear who is processing the data, what data is being processed, and for what purpose.
In this privacy policy, we explain how Thea Meulenberg Casting carefully manages and safeguards your personal data in full compliance with the GDPR.
Personal Data Processed by Thea Meulenberg Casting
For Talents
If you choose to register with Thea Meulenberg Casting, we will request the following information:
- Full name and address
- Contact information
- Date of birth
- Physical characteristics
- Parent(s)' nationality (if applicable)
We also request you upload recent photos. This information enables us to manage your profile and present you effectively to potential clients.
If you participate in assignments through our agency, we may receive additional visual material, such as your showreel via a YouTube or Vimeo link or a self-tape. This content helps us match you with specific clients more accurately.
For Clients and Photographers
If you are a client or photographer working with Thea Meulenberg Casting, we collect:
- Full name and (if applicable) company information
- Contact details (address, phone number, email)
- Bank details (as necessary)
This data allows us to efficiently manage our agreements and maintain communication with you.
For Website Visitors and Google Analytics Users
To improve our website experience, we use Google Analytics in a privacy-conscious manner, following the guidelines provided by the Dutch Data Protection Authority. This ensures that your IP address is processed without revealing personal details, and no explicit consent is needed for this form of data use.
Cookies
Aside from Google Analytics, Thea Meulenberg Casting only uses functional cookies to ensure the website operates smoothly. No tracking or behavioral cookies are used without prior consent.
Sharing Data with Third Parties
In certain cases, we may share your data with third parties, but only if:
- It is necessary for an assignment or project.
- It is required to fulfill our agreement with you.
- We are legally obligated.
- You have provided specific permission.
Your data is never provided or sold to third parties for commercial purposes outside of our assignments.
International Data Transfers
For international assignments, we may need to share data with clients outside the European Economic Area (EEA). Within the EEA, data protection standards are consistent. Outside the EEA, protection levels can vary. In such cases, we will request your consent in our mediation contract, which can be withdrawn at any time.
Data Security, Retention, and Minimization
Thea Meulenberg Casting prioritizes the security of your personal data:
- Only authorized staff can access your personal data.
- Each employee has a unique password to access our systems.
- All employees are bound by confidentiality regarding personal data.
- We use secure, up-to-date systems to protect data against unauthorized access.
- If we work with external data processors, we ensure they meet strict privacy and security standards.
In line with GDPR principles, we also collect only the personal data necessary to fulfill our casting and client management functions. We do not collect or retain data beyond what is required for specific assignments or purposes outlined in this policy.
Your personal data will be retained only as long as necessary to fulfill these purposes, unless otherwise required by law.
Legal Basis for Processing and Consent for Specific Purposes
Thea Meulenberg Casting processes your data based on several legal grounds, including legitimate interests (for managing talent profiles and client relationships) and contract performance. For any purpose beyond these stated uses—such as promotional material or sharing data with third parties outside our standard scope—we will ask for your explicit consent.
You can withdraw this consent at any time by contacting us, ensuring that your personal data is used strictly in line with your preferences.
Data Breach Notification In the unlikely event of a data breach that compromises your personal data, Thea Meulenberg Casting will inform you and relevant authorities in compliance with GDPR guidelines. We take all necessary steps to prevent unauthorized access to your data.
Right to Lodge a Complaint If you feel that your data rights are not being adequately upheld, please contact us directly. Additionally, you have the right to lodge a complaint with the Dutch Data Protection Authority, which oversees GDPR compliance in the Netherlands.
Your Rights
Under GDPR, you have several rights to protect your privacy:
- Right to information: You may request details about the personal data we process and the purpose.
- Right to correction, addition, or deletion of your data.
- Right to object to specific types of data processing.
- Right to restrict processing in certain cases.
- Right to data transfer: Request a copy of your data in a commonly used format.
- Right to be forgotten: Request deletion of your personal data when appropriate.
To exercise these rights, please contact us via info@theameulenberg.com. We aim to respond within two weeks and will let you know if your request can be fulfilled. If we cannot comply, we will provide a valid reason.
Concerns or Complaints
If you have concerns about how Thea Meulenberg Casting handles your data, please reach out to us. We strive to address all concerns promptly and effectively. Additionally, you may contact the Dutch Data Protection Authority if needed, though we appreciate the opportunity to resolve any issues directly with you.
Contact Us
For questions regarding this privacy policy, requests related to your data, or any concerns, please email us at info@theameulenberg.com. Our current contact information is also available at www.theameulenberg.com.
Updates to This Privacy Statement
Thea Meulenberg Casting may update this privacy policy from time to time. The latest version can always be found on our website.
Last Updated: 7 November 2024